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Out of office (OOO) lets you mark periods where you’re unavailable so people can’t book you, with the option to redirect bookings to a teammate while you’re away. You can manage entries for yourself, for members of your teams, and configure recurring holidays from a single page.

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When to use it

Use out of office when you need to:
  • Take time off (vacation, sick leave, parental leave) without manually editing your schedule
  • Forward bookings to a colleague while you’re away so leads don’t go cold
  • Pre-emptively block known travel days, conferences, or focus weeks
  • Manage time off for teammates as a team or organization admin

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Open out of office

Go to Settings → My account → Out of office. The page is split into tabs:
  • My OOO — entries you’ve created for yourself
  • Team — entries for members of teams you administer (only visible if you belong to at least one team or organization)
  • Holidays — country-based public holidays that automatically block your calendar (see Holidays)

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Add an out of office entry

  1. On the My OOO tab, select Add.
  2. Pick a date range. Click a start date, then an end date to set a range, or click a single day to block one day.
  3. Choose a reason from the dropdown (for example, vacation, sick leave, public holiday). Each reason has an emoji that shows on your booking page during the OOO period.
  4. (Optional) Add notes describing your absence. By default notes are private; toggle Show notes publicly if you want bookers to see them on your page.
  5. (Optional) Toggle Forward bookings and pick a teammate to redirect bookings to while you’re away. Forwarding requires a Teams plan.
  6. Select Create to save.
The entry appears in your list and immediately blocks new bookings for that date range.

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Edit or delete an entry

  • Edit: select an entry in the list to reopen it in the modal, then change any field and save.
  • Delete: open the entry’s actions menu and choose Delete. A confirmation dialog appears before the entry is removed.

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Filter and search entries

When you have several OOO entries, use the toolbar above the list to find what you’re looking for.
  • Search — type in the search field to filter entries by member name or notes. Select the X in the field to clear it.
  • Date range — select Add filter → Date range to narrow the list to entries that fall within a specific period. Pick a preset such as Last 7 days or Last 30 days, or choose Custom to set your own start and end dates. Past, current, and future date ranges are supported.
  • Active filters — every filter you apply appears as a chip below the toolbar. Select a chip to edit it, or use the X on the chip to remove it.
The list uses cursor-based pagination — use Next and Previous to move between pages. The filter toolbar only appears once you have entries to filter.

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Save a filter as a segment

If you regularly use the same combination of filters (for example, “Team OOO for the next 30 days”), save it as a segment so you can reapply it in one click.
  1. Apply the filters you want to reuse.
  2. Select Save in the toolbar and give the segment a name.
  3. Reopen the segment any time from the segment dropdown next to the filter bar. You can also rename, duplicate, or delete saved segments from the same menu.
Segments are scoped to the current tab — segments saved on My OOO stay separate from segments saved on the Team tab.

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Manage team out of office

If you’re an admin or owner of a team or organization, the Team tab lists OOO entries for everyone on your teams. From this tab you can:
  • Add an OOO entry on behalf of a team member
  • Edit or remove an existing team member’s entry
  • Search by member name and filter by date range using the filter toolbar
This is useful for managing time off for direct reports or for keeping team-wide coverage visible in one place.

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How OOO affects bookings

While an OOO entry is active:
  • New booking attempts on your event types are blocked for the configured dates.
  • If forwarding is enabled, bookers see your selected teammate’s booking page instead of an “unavailable” state.
  • Existing bookings on those dates are not cancelled automatically. Review them and reschedule or cancel as needed.